The transfer (and immediate delivery) of structured data, based on predefined rules, from one computer system to another without any human intervention.
Listed are some of the most common questions about electronic data interchange.
EDI is usually applicable to administration within business supply chains in order to transfer structured information between suppliers and customers. The need arises from the considerable volume of information exchange as well as from the required speed and accuracy.
An integrated electronic data interchange system usually includes five basic procedures.
- Export of required data from a computer system.
- Conversion of the said data into a transmissible format.
- Message transmission.
- Interpretation of the message at the receiving end.
- Data download to the application of the receiving computer.
The main benefits for the parties involved in the supply chain, are the following:
– Minimalization of manually entered data
– High speed data interchange
– Immediate and accurate data entry
– Sharp cost reduction
– Improvement of profit margins
– Increase in turnover
– Strengthening partnerships.
Yes. As specifically referred to in Law 4308 “Greek Accounting Standards, relevant regulations and other provisions” (Greek Government Gazette A 251/24-11-2014) in Article 15 “Authenticity of invoice” paragraph 3.b. Electronic Data Interchange (EDI), as defined in Article 2 of Commission Recommendation 1994/820/EC of 19 October 1994 (Official Journal EP EL 388 / 28.12.1994), on condition that the agreement regarding this exchange provides for the use of procedures that guarantee authentication and data integrity.
No, there are no rules and no predefined data structures are required. On the contrary, the ECOS EDI solution has been designed with the necessary flexibility in order to integrate to any business software through any EDI Document Standard and without requiring a specific EDI Document Standard. Moreover, it ensures that EDI messages are sent and/or received in a way that is convenient for each customer or vendor.
No. With ECOS EDI service that is not necessary, not even in cases where the sender or/and receiver requires a personal predetermined way of sending/receiving EDI messages -which is likely to be of high cost- such as for example:
– Value added networks (VANs)
– Internet (AS1/2/3/4, GIS, FTP/OFTP/SFTP, SMTP, RNIF etc.)
– On Premise File Up/Download.
SoftOne encrypts all data exchanged, perfectly ensuring that both internal and external procedures are followed in terms of providing ECOS cloud services. Additionally, SoftOne applies IT Service Management and Information Security Systems certified under ISO/IEC 20000-1: 2018 and EN ISO 27001: 2013 standard respectively.
Confirmation of the successful delivery of the EDI message to the recipient, can be achieved in many ways, such as on receipt of a notification email, by logging in to the web portal of the service, etc.
Establishment of appropriate infrastructure, both for receiving and for sending EDI messages, costs very little, offering sharp and rapid depreciation of investment (depending, of course, on the quantity of the sent and/or received EDI messages).
With cutting edge technology, vast experience in the logistics market and continuous support, SoftOne ECOS EDI service ensures:
– Interface with any commercial software
- through any EDI document standard (ANSI ASC X12, EANCOM, HL7, GS1 EDI, UN/EDIFACT, HIPAA, ODETTE, RosettaNet, SWIFT, Tradacoms, VDA, VICS, XML etc.)
- without requiring a specific EDI document standard.
– Sending and/or receiving EDI messages in any way such as (indicatively):
- Value added networks (VANs)
- Internet (AS1/2/3/4, GIS, FTP/OFTP/SFTP, SMTP, RNIF etc.)
- On Premise File Up/Download
-Transmission security in minimum time, without errors and in accordance with the tax framework.
– Particularly low value initial investment.